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College & OF History: 1975-2000
Into the Third Millennium
Framlingham College...
By John Maulden

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OF Society > Data Protection

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In line with the continuing development of the SOF website and the internet publication of the SOF Register, the SOF Council feel that it is appropriate to publish our policy with respect to our data handling and your rights under the Data Protection Act (DPA).

The Data Protection Act 1998 was implemented on March 1st 2000 and replaces the 1984 Act with a transitional period until October 2001. Seeking to protect the fundamental rights and freedom of persons, in particular their right to privacy in respect to processing of personal data, the new Act strengthens regulations concerning the automated processing of data.

The SOF Council has conferred with several other alumni associations and their advisory bodies such as AROPS (The Association of Representatives of Old Pupils Societies) and CASE (Council for the Advancement and Support of Education) with respect to the effect of the DPA on alumni records. We now wish to follow the general principles that are established and in use by these other bodies.

One of the main issues of the new act is concerned with whether an OF has given consent to the use and release of personal details under specific circumstances. In this matter, OFs who have joined the SOF are assumed to have done so in support of the stated objectives of the Society and are thus deemed to have given implicit permission to the Society for the use of their data in support of these objectives. The Society’s stated objectives are:

  1. to enable past members of the school to keep in touch with one another;

  2. to promote a bond of union between past and present members of Framlingham College to their mutual pleasure and advantage; and

  3. to promote the interests of the School in every possible way.

In support of this process, the SOF has adopted the following policy with respect to data protection:

SOF Data Protection Policy

All data is securely held by the SOF and will be treated confidentially and with sensitivity for the benefit of the SOF and its members in line with the stated objectives of the Society.

The data is available to the SOF, its officers, recognised networks such as Supper and Sports Organisers and to agents contracted by the Society for particular SOF-related projects.

Data is used for a range of Society activities, including the sending of the Old Framlinghamian magazine, the promotion of benefits and services available to OFs and notification of SOF events.

Under the terms of the Data Protection Act 1998 you have the right to object to the use of your data for any of the above purposes.

Should you wish to object to information about yourself being revealed, please contact the SOF Registrar. You may also like to access your Account Information page under the heading User Functions, and then put a check-mark in the box called Ex-Directory. This will prevent other users from seeing your Register details.

Further information on the DPA is available from:

Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Tel: +44 (0)1625 545 745
Web: www.ico.gov.uk

The Society of Old Framlinghamians is registered under registration number: Z5832959. Click here to search for our DPA entry.

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